FUNDRAISER INFORMATION SHEET
    Fundraisers between 100-300 meals will be dropped off, meals over 300 will include a Nelson's representative.

Carryout bags are not included but may be purchased through Nelson's Catering or a local grocery store.

Scheduling the Fundraiser

• Types of Fundraisers
  • Pick-up - all meals picked up - drive thru service
  • On-site - customers - pickup & eat meals at facility
• If your group is planning on selling 500 tickets for a Sunday - Friday event or 800 tickets for a Saturday event, Nelson's will bring a grill on location to prepare the product.
• If you are not planning to sell the minimum, you may still have a fundraiser. The product will be prepared off location and delivered to you in insulated containers. When you schedule the fundraiser, you need to inform us if this is what you are planning on doing.

Location Requirements

• It is your group's responsibility to secure the location for the fundraiser.
  • On-site - Dining area & prep area - prepare meals (Ask Nelson's rep for details on numbers of tables & chairs needed)
  • Pick-up - Covered preparation area - approximately 10X20 space (easily accessible to drive up area and also consider traffic flow - easy in & out)
• Grill requirements - if cooked on site
  • Grill has to be within 100 feet of 110 volt outlet.
  • If the location is more that 100 feet from an electrical source, we will require a generator (minimum 2500 watts with regulator)
  • If generator is used be sure to have an adequate supply of gas

Things to do prior to the fundraiser

• You need to have tickets printed for presales (group name, date of event, location, serving time, menu & price, tickets numbered)
• It is recommended that you allow a minimum of 14-21 days for pre-sales, and have pre-sold tickets returned for 7-10 days prior to the event.
• Please call Nelson's 1 week prior to the fundraiser with your initial order. For additional sales we will make our best effort to fill your orders. Remember you will pay for what you order, not what you sell.

Day of Fundraiser

• Meet Nelson's at fundraiser site.
  • Product prepared on-location: someone must meet the cooker when he arrives to show them where to set up the grill (approximately 2.5 hours before the fundraiser begins, earlier with larger orders, Nelson's will inform you of arrival time at the time the order is placed.) Electricity or generator must be available immediately upon arrival.
  • Product prepared off location: you will need to meet Nelson's approximately 30-45 minutes before serving time.
• Volunteer worker requirements.
  • It helps to have 2-3 people arrive one hour before serving time (set up serving tables, dining tables, ticket tables, wash, rinse & sanitizer buckets)
  • 5-8 people will be needed thru serving hours, for meals over 500 additional staff may be needed. (Ask your Nelson's rep for number of volunteers needed, additional may be needed for drive thru service.)
        Nelson's Rep - will monitor portion sizes and help refill product as needed
        Adult helpers are preferred in food handling areas
        Children helpers - use to deliver product to customer
        All volunteers handling food must where plastic gloves - provided
    • 1 - Tickets / Cashier
    • 1 - Serve entrée (tongs - provided)
    • 1 - Serve side dishes (use portion scoops - provided)
    • 1 - Place meal kit, bread & butter, and close container
    • 1 to 3 - Deliver product to customer (depending on type of service, # of meals & location)
• Hot & Cold Insulated Containers & Serving Equipment (we will provide these)
  • Nelson's will provide all serving tongs & 4 oz. portion scoops, chaffing stands or insulated coolers (hot food) & bowls (cold food)
  • The lid of the containers & pans should be kept closed as much as possible.
  • The product must be at least 140 degrees for hot product and under 40 degrees for cold when served to the public
  • When our staff is ready to leave any needed insulated containers will be left for your use. ($20 deposit per cooler)
  • All containers left at the site is the group's responsibility to return to Nelson's Catering - 3005 Great Northern Rd. Springfield, IL
• Finances
  • Invoice is due in full when fundraiser is finished. Tax I.D. # is required if not paying sales tax.

Fundraising Hints

• Pre-ticket sales (if at all possible we strongly recommend this!)**** Have each member in your group be responsible for selling a specific number of tickets. This will help when determining the number of tickets sold and will eliminate the inconvenience of collecting unsold tickets.
• Drive thru - fundraisers:
  Pick your location carefully. Make sure your location is easily accessible to your customer - Easy in & out
  Keep the traffic flow and locality in mind when choosing the location. (Easily accessible for heavily traveled areas)
• On-site - fundraisers
  Schedule during an event at the facility (sporting event, school or church function, etc.)
• Selling unclaimed tickets: Limit times on tickets. For example, 11:00 am to 2:00 pm for ticket holders. While serving from 11:00 am to 3:00 pm - by limiting the time for pick-ups, you are able to sell the product that is not claimed by the advertised time.

2008 FUNDRAISING PRICE LIST

Meal Includes : 1 entree, 1 side dish combination, bread & butter, all eating utensils and carryout container.

*Lasagna meal includes :1 vegetable, garlic bread, all utensils and carryout container

Selection of side dish combinations:

1. Baked Beans & Potato Salad
2. Green Beans & Cole Slaw
3. Mashed Potatoes & Gravy & Corn
4. Baked Potato & Garden Salad (add.20)
5. Potato Chips & Cookie

*Fundraisers between 100-300 meals will be dropped off, meals over 300 will include a Nelson’s representative.
*Prices subject to change - due to changes in market

Potential Fundraiser Groups:

Potential Fundraising Events:

• Sporting Events
• School Open House
• Pick-up Dinners - School
• Madrigal & Band Events

Download Nelson's Fundraising Menu